Have a question?
033 3772 0409

Cost Draftsman and Billing Jobs, Vacancies

Job Description:
Due to a substantial increase in work, our Billing & Costing Department is looking to recruit a Legal Aid Billing Manager to work in our Billing team, which comprises staff based in our City office.

Main Responsibilities of the Role
  • Overseeing the external draft persons and the outsourcing team who deal with the preparation of claim 1/Claim 1A bills and HCCP/CCFS plans
  • Responsible for ensuring that CCMS notifications received after the bill/HCCP/CCFS is submitted and dealt with in a timely manner by the draftsmen and/or fee earner
  • The firm’s branch in India manage logging the CCMS notifications for the draftsmen / fee earner to progress. Where these notification are not progressed they will be escalated to you
  • Dealing with matters the draftsmen cannot deal with directly with the fee earner and or the Legal Aid Billing Team (LABT) at the firm’s India Branch
  • Advising the firm’s India team relating to complicated matters
  • Managing the turnaround of files being billed/progressed by external cost draftspersons
  • Overseeing why bills/HCCP’s/CCFS are being rejected and implementing a strategy to manage rejections and investigating why the rejection has occurred. All rejections will be logged by India and dealt with by the draftsmen / fee earner when the rejection is received however you will be required to ensure that bills rejected are re submitted within prescribed time frames
  • Ensuring that the firm can keep our rejections with the LAA as low as possible and liaising with external draftsmen/ their management to ensure rejections do not reoccur. You will also be responsible for communicating with the LAA where the reason for rejection is wrong
  • The LABT India will be responsible for chasing fee earners for certificated files that have not moved for 3/4 months. You will be required to intervene where fee earners are not responding by liaising with fee earners/ Directors
  • The LABT India will be responsible for chasing fee earners where certificated credit limits are close to being breached and or have been breached. You will be required to intervene where fee earners are not responding by liaising with fee earners and directors
  • The LABT India will be responsible for liaising with fee earners where files have reached a certain limit to see if the matter will need to be registered as an hourly rate case plan. Any issues arising from this process will be escalated to you to intervene where fee earners are not responding by liaising with Directors
  • In Children Law matters you will also be required to advise fee earners after the file reaches a certain level of WIP on advantages/disadvantages of registration under the events model ( CCFS) or to keep the file on hourly rates
  • Creating training materials where adequate training does not exist
  • Creating and providing periodically to the Board, management reports that will be system generated
  • Attending regular meetings with the Board on billing and WIP reviews
  • Provide training to new DL staff as part of induction or otherwise on existing billing process at DL:-
  • Claim 1/1A checklist & completing the narrative with enhancement justification
  • Regulation 5a training ( for Judicial review matters)
  • Maximising costs in legal aid cases
  • LAA rules on Disbursements
  • Completing attendance notes
  • HCCP checklist & registering your case as an hourly HCCP
  • CCFS checklist- Events Model. Hourly rate
  • Applying for extensions and extending credit limits on the case management system

This list is not exhaustive.
Key Skills Required:
  • Drafts person with the technical knowledge
  • Bill processing knowledge
  • Good general IT skills, particularly
  • Familiar with SRA guidelines
  • Excellent attention to detail;
  • Inquisitive and analytic mind-set;
  • Exceptional oral and written communication skills;
  • Ability to work under pressure; and
  • Able to prioritise demands; excellent time management and organisational skills

The company will provide training within the department on processing the bills.
Rewards
  • 20 days annual leave
  • Additional Birthday leave
  • Additional holiday accrual*
  • Additional holiday accrual*
  • Access to vast range of training webinars / E-Library
  • Automatic enrolment onto the Company’s pension scheme
  • Childcare Vouchers
  • Eye test vouchers
  • DBS Check costs paid for
  • Excellent progression opportunities
  • Supportive team environment
  • Part time working
  • Flexible working arrangements/ considered
  • Support for appropriate legal awards/recognition


*terms and conditions apply
Apply Online
Job Details
Location:City of London
Department: Cost Draftsman and Billing
Salary: £52k+ Per annum Depending upon Experience
Job Type: Permanent
Date Posted: 29/11/2022
Last Date for Application: 20/12/2022
Disclaimer

We are the fastest growing firm of Solicitors, with offices across London and the UK. We deal in a wide range of legal services that caters for clients on a public funding or private fee basis. Duncan Lewis is privileged to have several franchises from the Legal Aid Agency.

We look to recruit dedicated and talented employees in both legal and non-legal capacities, and we are always interested to receive applications from quality candidates, whether experienced or novice. If you can demonstrate a strong commitment to the areas of law provided by the firm, and you are keen to build a career with us, please click here to apply online with your details and CV.

Duncan Lewis is committed to Equal Opportunities and embraces diversity of its staff. The Company strives to ensure that our staff reflects the diversity of the communities we serve, which is reflective at all levels within our workforce. We guarantee an interview for candidates that disclose a disability and meet the essential requirements for the post. Please provide additional details in your covering letter, if this applies.

Call us now on 033 3772 0409 or click here to send online enquiry.
Duncan Lewis is the trading name of Duncan Lewis (Solicitors) Limited. Registered Office is 143-149 Fenchurch St, London, EC3M 6BL. Company Reg. No. 3718422. VAT Reg. No. 718729013. A list of the company's Directors is displayed at the registered offices address. Authorised and Regulated by the Solicitors Regulation Authority . Offices all across London and in major cities in the UK. ©Duncan Lewis >>Legal Disclaimer, Copyright & Privacy Policy. Duncan Lewis do not accept service by email.